Important Dates:

March 12, 2010:
Exhibitor Registration Form Due

September 1, 2010:
Exhibitor Registration Fee Due

World Literature Program

The MSA thanks The World Literature Program at Simon Fraser University for generously supporting the book exhibition space this year.

 


Exhibitor Information

Costs | Layout | Setup | Shipping and Delivery | Customs | Registration

Welcome to the Modernist Studies Association 12th annual conference! The 2010 conference organizers anticipate that at least 600 scholars from around the world will attend the Victoria conference. The conference affords an excellent opportunity for publishers to reach a distinct and scholarly audience in literary, art historical, cinematic, and interdisciplinary disciplines. The expertise of these scholars spans the late nineteenth through the twentieth centuries and encompasses various aspects of modernism, including cinema and media studies, literature, music, performance, theater, history, art and architecture. Space for publishers has been reserved in a central location at the conference hotel—on the same floor as and among the rooms of the conference.

EXHIBITOR REGISTRATION DEADLINE: MARCH 12 2010

Costs:
Each Exhibitor will be provided one 8’ exhibit table and two chairs. The registration deadline for the conference is March 12, 2010. You can direct questions to Dee Morris at dee-morris@uiowa.edu or the MSA organizing committee at msa12@uvic.ca

Exhibitor Registration Fee $200.00
Additional Table $50.00
Full-page (8½” x 11”) advertisement in the conference program $100.00
(deadline September 1st)
Flyer for insertion in Conference Pack (supply 700 copies) $35.00
(deadline September 1st)

Layout of Exhibition Space:
Publishers will enjoy a central location in the lobby just outside most of the session rooms.

publisher layout
(click here for PDF of this image)


Setup:
The Exhibitor Area will be ready for set up as of 1pm on Thursday, November 11th, and will be open according to the following schedule:

Thursday, November 11: 3:00 pm to 5:00 pm
Friday, November 12: 8:00 am to 5:00 pm
Saturday, November 13: 8:00 am to 5:00 pm
Sunday, November 14: 8:00 am to 11:30 am

Please not that the Hotel does not permit anything to be nailed, posted or otherwise attached to the walls. Only preauthorized signage, promotional material, etc., will be allowed in any lobby areas.

Shipping and Delivery Information:
If you would like to ship your material to the Hotel, please address it as follows:

Modernist Studies Conference Nov. 11-14 2010
YOUR NAME
The Fairmont Empress
721 Government Street
Victoria, BC
Canada V8W 1W5

The contact person at the Fairmont is Carmelle Whiteley, at 250-995-3631.

The Fairmont Empress will be pleased to assist in the handling of boxes and packages. Due to limited storage on property, we are unable to accept shipments earlier than two (2) days prior to your event. Please co-ordinate the pick up of items immediately following your event as the Hotel is not responsible for damage or loss of any articles left on the premises during or following an event.

Please ensure that all items being delivered to the Hotel are properly labelled with the Group name, Hotel contact and function date. The Fairmont Empress is unable to pay any shipping charge or accept any packages that are not clearly labeled as part of the Group. All shipments must be delivered to the Hotel receiving dock; deliveries will not be accepted at the front door of the Hotel. A drayage (service charge) of $7.00 per piece will be levied on arrival. The Fairmont Empress is not responsible for exhibits, displays and products locked in a function room.

Exhibit material must have drayage pre-arranged with a Display or Show Professional Company. The Fairmont Empress does not accept, store or move exhibit material within the Hotel or to the Victoria Conference Centre. Your Conference Services contact will be happy to supply you with contact information of our preferred suppliers.

The Fairmont Empress staff cannot assist in packing or sending out boxes from the Hotel at the conclusion of your event due to legal disclosure laws. We work very closely with a shipping company who will be pleased to assist with any packages returning after your event.

Customs Information/Brokerage and Shipping:
It is recommended that international exhibitors register with Canada Customs, in order to obtain duty and tax free status for any goods required to be imported for the event.

Contact:
Customs Border Services
Conventions & Exhibitions Unit
#303-333 Dunsmuir Street
Vancouver, BC V6B 5R4
Tel: 604-666-1492 or 604-666-1493
Fax: 604-666-3144

A Customs Broker can be used for all material being shipped into Canada, including non-duty conference registration materials and supplies. This will ensure delay-free entry.

Events on the Move: Customs Brokerage and Shipping for the Meeting and Convention Industry
605 – 1125 Howe Street, Vancouver, BC, Canada V6Z 2K8
Tel: 604-647-0130 Fax: 604-647-0136
Toll Free: 1-877-355-1116
Order Form (PDF)
Website: www.eventsonthemove.com

Or:
King Brothers
401 Hartwig Court
1208 Wharf Street
Victoria, BC V8W 2P5
Tel: 250-384-1174
Fax: 250-382-3231

Contact and Registration Information:
If you are interested in attending the 2010 conference, taking out an advertisement in the conference program, or inserting a flyer in the conference pack please fill out this registration form and email it to msa12@uvic.ca, fax it to 250-721-6498, or mail it to:

Mailing Address:
Modernist Studies Association Conference
Attn: Luke Carson
Department of English
University of Victoria
PO Box 3070, STN CSC
Victoria, BC
Canada V8W 3W1

Registration Forms:
Canadian Publishers .doc | .pdf
U.S. Publishers .doc | .pdf